Are you organized, proactive, and ready to support a high-performing team in the aerospace sector? SABCA, a key player in the Belgian aviation industry, is looking for a motivated Management Assistant to join its Brussels site.

Location : Brussel

Company Name: SABCA

Job Type: Full-time (On-site)

SABCA is a major player in the aerospace industry, known for its high-tech solutions in aviation, defense and space.

About the Job

As Management Assistant, you will play a pivotal role in supporting the CEO and the Senior Management Team (SMT), while also providing cross-departmental administrative and organizational support, notably for HR, Quality, and internal communication efforts. This is a full-time position requiring high adaptability, discretion, and strong organizational skills.

• Manage the CEO’s calendar, travel, meetings, and appointments.

• Prepare professional presentations and clear KPI dashboards.

• Draft emails, reports, and documents on the CEO’s behalf.

• Oversee purchase orders related to CEO activities.

• Act as the link between the CEO and key stakeholders.

• Arrange travel for SMT members and urgent bookings.

• Provide logistical support for executive events and trade fairs.

• Assist in planning internal events (e.g., Saint Eloi, Family Day).

• Create flyers and visuals using Canva.

• Support internal mailings and communication campaigns.

• Organize logistics for job fairs (schools, booths, materials).

• Manage NATO access (registration, updates, communication).

• Order and track business cards for staff.

• Assist onboarding with leaflets and database updates.

• Handle temp worker timesheets (entry and validation).

• Update platforms (Securex, Certimed) for new or leaving staff.

• Maintain training lists until full digitization.

• Verify ID and legal documents for external personnel.

• Support KPI reporting and consolidation tasks.

• Help analyze lab trends monthly (1 day/month).

• Update training databases regularly (approx. 3h/month).

• Keep documentation organized and correctly labeled.

• Ensure proper use of Goelett and Rydoo tools.

• Track and follow up on purchase orders.

• Support process improvements across departments.

Your Profile

• Bachelor’s degree in Office Management or equivalent.

• Minimum 5 years’ experience as an Executive or Management Assistant.

• Experience in industrial or aerospace environments is a plus.

• Proficient in Microsoft Office: Word, Excel, PowerPoint, Outlook.

• Familiar with SAP/S4Hana or similar ERP/CRM tools.

• Skilled in Canva or similar design tools for flyers and documents.

• Fluent in Dutch, French, and English (written and spoken).

• Strong communication and interpersonal skills.

• Excellent attention to detail and time management.

• Able to prioritize, multitask, and stay organized.

• Discreet and trustworthy with confidential information.

• Proactive and collaborative team player.

• Able to anticipate needs and solve problems quickly.

• Comfortable driving change and improving processes.

• Awareness of aerospace industry standards is an advantage.

Interested in joining a dynamic team at the heart of the aerospace industry?
At SABCA, we offer a stimulating work environment where innovation, teamwork and continuous improvement are key.
If you’re ready to take on a versatile and impactful role, we’d love to hear from you.

Apply now and help shape the future of aerospace with us.

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